1. Initial planning meetings
- Discuss project goals, objectives, and scope.
- Share insights on market research and target audience.
- Align on the overall vision and potential challenges.
2. Site selection meeting
- Present potential site options and their advantages.
- Discuss site feasibility, zoning regulations, and infrastructure.
- Make decisions on site selection based on consensus.
You are missing out if you haven’t yet subscribed to our YouTube channel.
3. Investment presentation meeting
- Present the project’s financial projections and ROI potential.
- Address questions and concerns from investors regarding returns and risks.
- Discuss investment terms, equity participation, and funding arrangements.
4. Design and development meeting
- Collaborate on the project’s architectural and engineering design.
- Review design concepts, layouts, and materials.
- Ensure the design aligns with market preferences and budget constraints.
5. Preconstruction planning meeting
- Discuss project timelines, milestones, and critical paths.
- Coordinate with construction teams for seamless transition from design to build.
- Review preconstruction budgets and ensure alignment with financial plans.
6. Financing and funding meeting
7. Marketing strategy meeting
- Develop a comprehensive marketing plan to attract potential buyers or tenants.
- Share insights on target demographics, pricing strategy, and branding.
- Discuss promotional activities, digital presence, and advertising campaigns.
8. Project milestone review meeting
- Evaluate progress against project milestones and timelines.
- Address any unforeseen challenges or delays and discuss mitigation strategies.
- Ensure all stakeholders are updated on the project’s status.
9. Construction progress meeting
- Review construction progress, quality, and adherence to design plans.
- Address any construction-related issues or changes required.
- Coordinate with contractors and subcontractors to ensure the project remains on track.
10. Budget review and control meeting
- Review the financial status against the budget and make adjustments if necessary.
- Discuss any unexpected expenses, cost overruns, or savings.
- Ensure financial transparency and accountability.
11. Pre-sale or leasing strategy meeting
- Discuss strategies for pre-selling units or leasing space before completion.
- Plan open houses, virtual tours, and promotional events.
- Coordinate with realtors to attract potential buyers or tenants.
12. Project completion and handover meeting
- Review the final product and ensure it meets quality standards.
- Plan for the handover of units to buyers or tenants.
- Discuss post-construction warranties and maintenance plans.
13. Investor reporting meeting
- Present regular financial reports to investors detailing project performance.
- Discuss actual vs. projected returns and provide transparency on financial matters.
- Address any investor inquiries or concerns.
14. Closing and sales finalisation meeting
- Coordinate final sales or lease agreements with buyers or tenants.
- Discuss closing documents, legal requirements, and transfer of ownership or occupancy.
- Ensure a smooth transition to the operational phase.
15. Post-development review meeting
- Reflect on the project’s successes, challenges, and lessons learned.
- Discuss opportunities for improvement in future projects.
- Collect feedback from all stakeholders for continuous improvement.
16. Monthly joint venture meetings
- Facilitate discussions between joint venture partners.
- Review project progress, financials, and strategic decisions.
- Ensure alignment on goals, objectives, and contributions.
17. Business planning meetings
- Align on the long-term business strategy and direction.
- Discuss new market opportunities, growth plans, and diversification.
- Identify potential challenges and formulate strategic solutions.
18. Biweekly scheduling meetings
- Review the project schedule every two weeks.
- Address any changes, delays, or adjustments to timelines.
- Coordinate tasks and ensure teams are aligned with the project plan.
19. Construction coordination meetings
- Coordinate with contractors, subcontractors, and suppliers.
- Address construction progress, challenges, and resource allocation.
- Discuss on-site safety measures and adherence to quality standards.
